Information Sessions

Book Your Session

To book your session, you must complete our request form


Connect directly with Western's extraordinary student talent by hosting an on-campus information session. These sessions provide an interactive venue for a short presentation about your organization, followed by networking with the students who share your passion for your industry.

Why Host an Information Session

Why Host an Information Session at Western

Information sessions put you directly in front of Western students, allowing you to build your brand and make meaningful connections with the talent that will drive the future success of your organization.

We take care of the event logistics and promotion on your behalf, so you can focus on recruiting our extraordinary students.

Recommended Format

We recommend that your session include a 15-20 minute presentation, followed by networking. If possible, we encourage you to bring staff that are Western alumni to speak, as students very much identify and connect with them.

We've put together a suggested presentation format, which will guide you in covering what students are most interested to know:

  • A brief overview of your organization and company culture
  • How you support professional development/growth
  • Typical projects/assignments, or 'day-in-the-life' of an employee
  • Your available opportunities, and what you're looking for in an applicant 
  • Recruitment timelines (application dates, interviews, and job offers)
  • A point person that they can contact should they have additional questions

Cost, Timing, Location


  • There is a $200 + HST fee for an on-campus session
  • There is a $100 + HST fee for an off-campus session
  • The fee for set-up/clean-up is approximately $30 - $80
  • There is a $110 + HST fee for rooms that seat 200 or more
  • Payment for your session is made online. We will provide you with a payment link once your session is confirmed
  • Any catering costs incurred will be invoiced separately


  • Sessions are available Monday - Thursday from 12:30 - 2:00pm & 5:30 to 7:00pm
  • Additional times are available upon request


  • We will work with you to reserve the best location for your session
  • The rooms are set-up to have a short presentation and an open space for networking
  • All rooms have complete audio-visual capabilities


  • Catering must be arranged through Great Hall Catering at least 2 business days prior to your session. Outside food is not permitted
  • Email great.hall.catering@uwo.ca or call 519-661-3048 with any questions and to place your order. Please note that when placing your order, they will require the room number and start time of your session
  • Catering will be invoiced to your company separately through Great Hall Catering

Shipping Items 

  • Posters and swag may be shipped at least 5 business days in advance of your session to:

The Student Success Centre 
Attn: Tasha Harvey
Room 210, University Community Centre
Western University
London, ON N6A 3K7

Please note: The Student Success Centre will do their best to provide an accurate and up-to-date information on the number of students registered for your session.  However, we cannot assume responsibility for student attendance at your event. 

Directions & Parking


  • Follow Hwy 401 to Highbury Avenue Exit (#189)
  • Follow Highbury Avenue (north) to Oxford Street (9 kms)
  • Turn left (west) onto Oxford Street and follow to Wharncliffe Road (4 kms)
  • Turn right (north) onto Wharncliffe Road (becomes Western Road)
  • Turn right (east) onto Lambton Drive into campus
  • Turn right onto Lambton Drive (off of Western Road), continue around the circle and proceed to the Weldon Lot to park.

For a campus map to specific buildings please see: http://www.geography.uwo.ca/campusmaps/


  • Each Information Session includes parking for 3 vehicles at no additional cost.
  • Each additional vehicle is subject to a $8 fee which will appear on your final invoice.
  • To obtain access to the parking lot simply provide the parking attendant with your name. We will have notified parking of your arrival in advance of your session.


Promoting Your Information Session

The Success Centre is dedicated to promoting your session on campus.  We utilize the various mediums outlined below:

  • Your event is posted on CareerCentral (Western’s online job posting and event database).
  • E-mail notifications are sent to relevant faculties who distribute information about your session directly to students.
  • We promote your session through Facebook and Twitter
  • Your session is advertised on flat screen TVs in our Centre.  If there is a specific logo or advertisement you would like us to use, please send it at least two weeks prior to your session
  • Ship physical posters to our attention and we can distribute them to our faculty partners.  A colour poster, on 11”x17” paper is recommended.   Alternatively, we can forward electronic copies of your poster to our faculty partners. This service is provided at no additional charge.

Ship or email posters to:                                                                  

The Student Success Centre
Attn: Tasha Harvey
Room 210, University Community Centre
Western University
London, ON N6A 3K7


Additional Promotional Opportunities

Below are a few additional outlets through which you may wish to promote your information session.

Poster Patrol

Poster Patrol is a service offered by the University Students' Council that will place your poster in high volume areas. The cost to have thirty-five of your 8.5/11 posters approved and distributed across campus for one week is approximately $141.25 (additional weeks are $100 each). If you are interested please contact Creative Services at 519.661.3578.

Job Postings

Don’t forget that many students will be searching for jobs on CareerCentral.  Consider posting the position you are recruiting for in advance to deepen their interest and engagement with your organization. It’s a great idea to include a description of your company with links to your website, as well as the detailed information about your session once it has been confirmed.

The Gazette

The Gazette is Western’s student newspaper. 11,000 copies are distributed across campus, four days a week. Advertisements begin at $60. To advertise your upcoming information session, please contact The Gazette at 519-661-3579 or adoffice@uwo.ca.

Western News

Western News is the official newspaper of the university. 10,000 copies a week are distributed on Thursdays to more than 50 on-campus locations and numerous off-campus sites. Advertisements start at $34. Contact Western News at 519-434-9990 or campusad@sympatico.ca

Radio ads

Another method of advertising is through the on-campus student-run radio station. Please contact Radio Western directly.

Social Networking

If your organization has a Facebook page or Twitter feed, we encourage you to advertise your Information Session there!

Our Service Promise

We coordinate and support your session, so you can focus on promoting your organization and meeting our extraordinary students. We book your space, reserve your parking, and connect you with our campus catering services. We manage on-campus promotion, and are on-site to collect registration and provide support during your event.

"At Bell, we are committed to finding and developing the next generation of leaders. Our experience recruiting at Western has been very positive. Thank you for the planning and support you provided to our team. We received complimentary feedback on the seamlessness of hosting a session at Western and our team was impressed by the quality of the students who we interacted with. We look forward to our continued partnership with Western."

- Kamila Noble, Consultant, Talent Acquisition, Bell

“Nielsen was thrilled with the professionalism, caliber and enthusiasm of students that attended the information session at Western. The students were engaged and asked great probing questions during the presentation and networking event.  Nielsen is an Academy company and Western students who will join the company this year have the right combination of academics, analytics and leadership to be successful at Nielsen!”

- Diana Ferreira, HR Administrator, Nielsen